Stop doing by hand
what software should do.
Business automation for a UK small business means writing the software that does the manual work your team currently does by hand. The copy-paste between two systems at 9am. The report someone rebuilds every Monday. The fact keyed into three tools because none of them talk to each other. We build the thing that takes those jobs off the to-do list, so your people spend their day on the work only people can do. Fixed scope, fixed fee, agreed before we start.
Fixed fees agreed up front, no VAT (Orchestrix is not VAT-registered).
or ring us on 07754 218 688 any weekday · costs nothing to chat
Orchestrix builds custom automations, integrations, internal tools, and dashboards for UK small businesses, plus the data and document-handling work that sits alongside them. We connect the tools you already use, take the manual steps out of the middle, and use AI only where it does a real job. Every build is a fixed fee agreed up front, after a conversation about what you are actually trying to fix.
Where do the
hours go?
Almost nobody decides to run their business on copy-paste. It creeps in. One workaround at a time, until a third of the week is spent feeding the machine instead of doing the work.
You know the shape of it. The same details typed into the accounting tool, the CRM, and a spreadsheet, because none of them share. The export from one system, cleaned up by hand, pasted into another. The Monday-morning report someone rebuilds from scratch every week. The chase emails that go out when, and only when, someone remembers to send them.
Then there is the spreadsheet that quietly became load-bearing. It started as a quick list. Now the whole operation depends on it, only one person really understands it, and everyone holds their breath when they open it. And the off-the-shelf software that is 80% right and 20% wrong, where the 20% costs hours every week in workarounds nobody ever wrote down.
None of this is a sign your team is slow. It is a sign the manual work was never meant to be done by a person. That is the work we take off the list.
“Your team isn’t slow. The copy-paste is.”
What can we
actually build?
One bucket covering everything code-shaped that takes manual work off your team. The right size depends entirely on the problem. Here is the range.
Custom automations
A script that does the job your team does by hand: pulls a report and emails it, syncs two tools that don't talk, runs a multi-step process on a schedule, unattended, whether anyone remembers or not. Built around your actual workflow, not a template.
- →Scheduled or triggered
- →Error handling & alerts
- →Runs unattended
- →You own the code
Integrations
The bridge between the systems you already use, your accounting package, your CRM, your inbox, your spreadsheets, so the same fact stops getting keyed in three times. If a tool has an API or a decent export, it can usually be connected.
- →Connect existing tools
- →No rip-and-replace
- →Two-way sync where useful
- →Honest feasibility check
Internal tools
A small purpose-built app for the job a spreadsheet has outgrown: a booking tracker, an intake form, a back-office screen your team actually wants to open. Built for the way your people work, not for a generic audience.
- →Built around real use
- →Replaces the fragile spreadsheet
- →Role-aware where needed
- →Plain handover
Dashboards & reporting
A view of what's actually happening, refreshed automatically: orders, jobs, tickets, hours. The thing someone checks at 8am instead of exporting to a spreadsheet and squinting. Pulled from the data you already produce.
- →Automatic refresh
- →Self-hosted, your data
- →Built for operators
- →Connects to existing systems
Data pipelines
Scheduled jobs that pull from one place, clean and check it, and put it where it needs to be, with alerts when something looks wrong. The script you wish someone had written six months ago, running quietly in the background.
- →Pull, clean, validate
- →Monitoring & alerts
- →Safe to re-run
- →Documented end to end
AI where it earns its keep
We use AI as one component inside a build, only for jobs it genuinely does well: reading documents and pulling the fields out, drafting a first-pass reply for a person to approve, classifying inbound messages so they reach the right place. A human checks anything that matters. No AI for the sake of it.
- →Reads documents
- →Drafts for approval
- →Classifies & routes
- →Human in the loop
The data and document-handling work, dashboards, pipelines, reading and drafting, used to sit under a separate heading. It does not anymore. It is the same craft applied to a different shape of problem, so it lives here, as part of the same conversation.
What does a project
look like?
A conversation first, then a fixed-scope build. We map how your team actually works before we write a line of anything. The order is not bureaucracy; it is how you avoid building the wrong thing.
- Step 01Fig. 4.01
A chat
Fifteen minutes, costs nothing. You describe the manual job that's driving you mad. We give you an honest read on whether it's worth automating and roughly what that might cost. If it isn't, we'll say so.
- Step 02Fig. 4.02
We map the work
We sit with how your team actually does the job today, step by step, and the tools involved. Then we come back with a fixed scope and a fixed fee for the build, so there's a clear line around what gets made.
- Step 03Fig. 4.03
We build & hand over
We build, test, and deploy it. You get it running in your environment, plain-English documentation, and a walkthrough so your team knows what was built and how to adjust it. You own the result.
How long does
it take?
Weeks, not months. A single integration or a focused script lands at the quick end. A pipeline that pulls from several systems, checks the data, and runs on a schedule sits at the longer end. It depends entirely on the scope, and you get a fixed timeline agreed before anything is built. No moving goalposts, no open-ended retainer dressed up as a project.
How much does
it cost?
It depends on the shape of the work, so there is no published number that would mean anything. What there is, every time, is a fixed fee agreed up front, before we start, once we both know what is actually being built. No surprises on the invoice. The fastest way to a real number is to ring us on 07754 218 688 and tell us what you are trying to fix.
The recruitment operation that stopped rekeying
A custom system that took 14 hours a week, per worker, of copy-paste off the team and put the data where it belonged.
Read the case study →Related areaIT & infrastructure
The servers, hosting, networks, and devices the automations run on. The plumbing under the floor, looked after.
See the area →Start hereTell us what’s bugging you
Describe the job that eats the most time. We give you an honest answer on whether automation is the right fix.
Get in touch →Questions we get often.
- What kind of work can you automate?
- Rekeying the same fact between systems, chasing people for things, generating the report someone builds by hand every Monday, onboarding hand-offs that get dropped, collecting documents from clients or candidates. The rule of thumb: if a person does it the same way every week, it can usually be automated. Tell us the job that eats the most time and we will give you an honest read on whether it is worth automating.
- Do I need to replace my existing software?
- Usually not. Most of the time we automate around and between the tools you already use, your accounting package, your CRM, your spreadsheets, your inbox, rather than asking you to rip anything out and start again. You stay the expert on your business; we connect the pieces and take the manual steps out of the middle. If something genuinely should be replaced we will say so, but that is the exception, not the pitch.
- Is the AI stuff just hype?
- We use it only where it does a real job: reading documents and pulling the fields out, drafting a first-pass reply for a person to approve, classifying inbound messages so the right ones get to the right place. It sits inside a system as one component, with a human checking anything that matters. No AI for the sake of saying the word. If the right answer to your problem does not need it, we do not use it.
- How much does it cost?
- There is no published number because the work has no fixed shape. A small script that syncs two tools is a very different job from a pipeline that connects five systems and runs on a schedule. We agree a fixed fee up front, once we know what you are actually trying to do, so the invoice holds no surprises. Ring us on 07754 218 688 and we will talk it through.
Ready to stop doing
things by hand?
Fifteen minutes, costs nothing. Tell us the job that’s eating the most time and we’ll give you an honest read on whether software should be doing it, and roughly what that would cost. No pitch, no deck.
or ring 07754 218 688 any weekday